99:. Clayton McGehee argues that the finding aid became preferred by archivists and repositories as a means of organizing their collections because it allowed for them to intellectually and physically control the items they held. Archivists could acquire, deaccession, redact, and reorganize materials. The finding aids could reflect these changes to the collection, but also reflected that only the archivists would know about these changes to the collection. Paper based collections with finding aids ensured that patrons would have to rely upon the archivist to find and utilize materials.
249:
that in order to remain in touch with the rapid share and spread of information, finding aids must interact with digital libraries. Laura Farley argued that both of these concerns about the speed of changing information and the need to adapt, could be supplemented by adding user annotations to online finding aids. Farley also noted that user submissions can help archivists highlight useful items not indicated in the extant finding aid. She concludes that
253:
Online participatory finding aids with user annotations are feasible for a repository of any size and budget, and will result in more complete resources for users and archivists...To be successful in reaching users, archivists must open themselves to new collaborations with diverse communities beyond
248:
Freund and Toms asserted that collections become digitally accessible in greater frequency, archivists can no longer be expected to assist users at their every need. Clayton McGehee expressed concern about the lack of interaction between finding aids of different libraries and repositories. He argued
141:
calls for a basic description of the collection, a list of controlled vocabulary terms, administrative information, biographical information, scope and content, arrangement, description of components, and other descriptive data. In the absence of a universal standard for finding aids, these elements
178:
section that contains information about using the collection, such as terms of access and restrictions. Usage issues that may affect researchers could include donor agreements restricting access, copyright information, the collection's history of ownership, any additional formats the collection may
102:
The contents of finding aids may differ depending on the types of material being described. Usually, a finding aid includes a description of the scope of the collection, biographical and historical information related to the collection, and restrictions on use of or access to the materials. Finding
212:
is a list of the collection's materials down to the box and folder level. Series descriptions containing the title, dates of coverage, and a brief description of the contents of each series. Series descriptions may also include the range of containers, a statement of the type of arrangement, and a
94:
Finding aids exist as a central tool for user and archivist interaction with archival collections. Freund and Toms note that finding aids became the preferred means of user mediation with a collection, as a result of the print nature of most historical materials. They go on to explain that the
236:
Candida Fenton writes, "Encoded
Archival Description Document Type Definition (EAD DTD) is a non proprietary encoding standard which specifies the structure of an electronic archival finding aid. The standard was developed in response to the growing role of networks in accessing information
82:. In the 21st century, they can be created in electronic formats like spreadsheets or databases. The standard machine-readable format for manuscript collection finding aids, widely used in the United States, Canada, the United Kingdom, France, Australia and elsewhere, is
77:
The history of finding aids mirrors the history of information. Ancient
Sumerians had their own systems of indexes to locate bureaucratic and administrative records. Finding aids in the 19th and 20th centuries were paper documents, such as lists or
162:
is usually the first section of a finding aid, containing information about the collection's creator, the physical space the collection occupies in the archive, and the date range and an abstract of its documents. A
1458:
167:
describes a collection from the perspective of the time period it was created, providing background information on a person or organization. It can also describe the history of the collection. The
240:
However, the hierarchical format of EAD finding aids has caused some controversy among users, as archivists have noted that it perpetuates the same confusions regarding finding aids for users.
74:. The finding aid serves the purpose of locating specific information within the collection. The finding aid can also help the archival repository manage their materials and resources.
1916:
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note briefly explains the collection's provenance, its arrangement and date range, and in general what kind of materials it contains—letters, reports, photographs, audio/video, etc.
1907:
1453:
233:(EAD) was created in 1998 for the use of finding aids in an online environment. Its creation allowed for a consistent national standard in the US for finding aid terminology.
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are generally a list of subject headings, any personal, corporate, or family names, geographical headings, and genre terms that relate to the contents of the collection.
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50:. Finding aids often consist of a documentary inventory and description of the materials, their source, and their structure. The finding aid for a
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905:
738:
Scheir, Wendy (2006). "First entry: report on a qualitative exploratory study of novice user experience with online finding aids".
115:, and may cross-refer to related collections in other repositories. The data elements essential to finding aids are defined by the
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finding aid within this print-based form is designed to describe a single collection or arrangement from a similar
522:"ISAD(G): General International Standard Archival Description, Second edition | International Council on Archives"
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contains details of related materials, language, citation instructions, any sponsors, and the date of processing.
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is the manner in which the collection has been ordered (generally in accordance, as far as practicable, with its
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the academic world, relinquishing the role of record gatekeepers and inviting in open communication with users.
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aids may be detailed inventories that list contents. They may also include subject headings drawn from
1988:
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The
Participatory Finding Aid and the Archivist: How User Annotations are Changing Everyone's Role
645:"Library Guides: Primary Sources in Archives & Special Collections: How to Read a Finding Aid"
596:"Library Guides: Primary Sources in Archives & Special Collections: How to Read a Finding Aid"
1860:
1845:
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435:(April 2016). "Interacting with archival finding aids: Interacting with Archival Finding Aids".
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703:
Fenton, Candida (2010). "Use of controlled vocabulary and thesauri in UK online finding aids".
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McGahee, Clayton (March 2018). "Making
Special Collections Accessible to Users: Finding Aids".
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405:"Development of the Encoded Archival Description DTD (EAD Official Site, Library of Congress)"
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describing archival holdings, and to enable the exchange of records between repositories."
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The process of creating a finding aid often begins with archival description. For example,
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McGahee, Clayton (2018). "Making special collections accessible to users: finding aids".
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305:"Finding Aids for Archival and Manuscript Collections | Rare and Manuscript Collections"
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and other information about a specific collection of records within an
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547:"LC EAD Best Practices at the Library of Congress (Finding Aids)"
437:
Journal of the
Association for Information Science and Technology
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197:). Hierarchical levels of arrangement are typically composed of
1080:
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123:). Various national implementations of ISAD(G) exist, such as
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66:, and may be considered the archival science equivalent of a
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in the
General International Standard Archival Description (
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Conservation and restoration of immovable cultural property
880:
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note on any restrictions for each series (for example, an
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is usually compiled by the collection's entity of origin,
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Conservation and restoration of movable cultural property
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1287:
Digital repository audit method based on risk assessment
620:"levels of arrangement | Society of American Archivists"
1935:
Conservation-restoration of the
Sistine Chapel frescoes
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have, and if the collection is accepting additions.
205:, which in turn contain boxes, folders, and items.
1940:Conservation-restoration of the Statue of Liberty
1076:Mold control and prevention (library and archive)
891:Conservation and restoration of cultural property
426:
424:
1980:
1963:Preservation Metadata: Implementation Strategies
1953:Conservation response to flood of Arno, Florence
1917:Conservation-restoration of Leonardo da Vinci's
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1958:Modern and Contemporary Art Research Initiative
1930:Conservation-restoration of the Shroud of Turin
571:"Standards for Archival Description: Chapter 5"
225:
1894:Conservation issues of Pompeii and Herculaneum
1051:Integrated pest management (cultural property)
421:
356:"finding aid | Society of American Archivists"
332:"finding aid | Society of American Archivists"
815:
1459:Books, manuscripts, documents and ephemera
822:
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670:International Journal of Legal Information
464:International Journal of Legal Information
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1006:Disaster preparedness (cultural property)
215:embargo on public access for a set period
906:Conservation science (cultural property)
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461:
126:Describing Archives: A Content Standard
14:
1981:
737:
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498:"International Council on Archives |"
705:Journal of the Society of Archivists
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593:
326:
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24:
1091:Preservation (library and archive)
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2000:
787:
321:
244:User interaction and finding aids
217:for reasons of confidentiality).
117:International Council on Archives
1945:Conservation-restoration of the
1821:Indigenous intellectual property
740:Journal of Archival Organization
384:Library and Archives Canada Blog
1056:Inventory (library and archive)
956:Cultural property documentation
766:
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1454:Bone, horn, and antler objects
996:Digital photograph restoration
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27:Organization tool for archives
13:
1:
1639:South Asian household shrines
1337:Reconstruction (architecture)
1267:Cultural property radiography
1224:Registrar (cultural property)
976:Cultural resources management
936:Collections management system
221:Digitization and finding aids
145:
1908:Conservation-restoration of
1899:Conservation-restoration of
1272:Detachment of wall paintings
1046:Intangible cultural heritage
961:Cultural property exhibition
946:Cultural heritage management
772:Farley, Laura (2015-05-27).
717:10.1080/00379816.2010.506792
524:. 2010-08-18. Archived from
290:
285:Encoded Archival Description
231:Encoded Archival Description
226:Encoded Archival Description
165:Biographical/Historical Note
139:Encoded Archival Description
84:Encoded Archival Description
7:
1352:Transfer of panel paintings
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142:are often used as a basis.
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10:
2005:
1816:Heritage language learning
1086:Optical media preservation
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1856:Oral history preservation
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1426:
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1237:
1139:
971:Cultural property storage
966:Cultural property imaging
841:
794:Sections of a finding aid
1903:by ElĂas GarcĂa MartĂnez
1121:Sustainable preservation
380:"Discover Finding Aids!"
309:rare.library.cornell.edu
1861:Preservation of meaning
1846:Language revitalization
1514:Illuminated manuscripts
1292:Historic paint analysis
1184:Conservation technician
986:Deaccessioning (museum)
926:Collections maintenance
851:Agents of deterioration
1871:Tradition preservation
1524:Iron and steel objects
1413:Outdoor bronze objects
1357:UVC-based preservation
1214:Photograph conservator
1179:Conservation scientist
931:Collections management
861:Archaeological science
796:from Purdue University
256:
181:Additional Information
1876:Traditional knowledge
1841:Language preservation
1449:Ancient Greek pottery
1347:Textile stabilization
1209:Paintings conservator
1096:Preservation metadata
981:Database preservation
835:historic preservation
752:10.1300/j201v03n04_04
649:guides.lib.purdue.edu
600:guides.lib.purdue.edu
251:
113:controlled vocabulary
1664:Time-based media art
1474:Copper-based objects
1388:Archaeological sites
1317:Mass deacidification
1262:Cradling (paintings)
1174:Conservator-restorer
1001:Digital preservation
34:, in the context of
1968:World Heritage Site
1831:Indigenous language
1731:Endangered language
1629:Shipwreck artifacts
1609:Photographic plates
1559:Musical instruments
1312:Lining of paintings
1229:Textile conservator
1204:Objects conservator
1194:Exhibition designer
1101:Preservation survey
1026:Found in collection
916:Collection (museum)
886:Calendar (archives)
856:Archival processing
624:www2.archivists.org
360:www2.archivists.org
336:www2.archivists.org
275:Calendar (archives)
270:Archival Processing
160:Summary Information
156:Collection Overview
64:archival processing
1826:Indigenous culture
1169:Collection manager
1066:Media preservation
1061:Inventory (museum)
921:Collection catalog
682:10.1017/jli.2018.2
476:10.1017/jli.2018.2
129:, used in the US.
72:collection catalog
1976:
1975:
1925:Pompeian frescoes
1811:Heritage language
1701:cultural heritage
1489:Flags and banners
1434:cultural property
1398:Heritage railways
1378:cultural property
1327:Paleo-inspiration
1011:Film preservation
951:Cultural property
941:Cultural heritage
831:Cultural heritage
449:10.1002/asi.23436
169:Scope and Content
152:Basic Description
40:archival research
16:(Redirected from
1996:
1989:Archival science
1912:by Thomas Eakins
1910:The Gross Clinic
1806:Folklore studies
1716:Applied folklore
1689:Wooden furniture
1684:Wooden artifacts
1679:Woodblock prints
1659:Tibetan thangkas
1519:Insect specimens
1408:Outdoor artworks
1403:Historic gardens
1036:Heritage science
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1776:Folk instrument
1751:Family folklore
1741:Ethnomusicology
1736:Ethnochoreology
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1614:Plastic objects
1599:Performance art
1584:Panel paintings
1579:Painting frames
1544:Leather objects
1464:Ceramic objects
1436:
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1430:and restoration
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1374:and restoration
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1247:Aging (artwork)
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443:(4): 994–1008.
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788:External links
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711:(2): 187–205.
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1791:Folk process
1746:Ethnopoetics
1704:preservation
1564:Neon objects
1437:by item type
1428:Conservation
1381:by item type
1372:Conservation
1322:Overpainting
1282:Display case
1111:Repatriation
1015:
773:
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746:(4): 49–85.
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676:(1): 31–38.
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526:the original
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505:. Retrieved
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470:(1): 31–38.
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386:. 2012-02-28
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210:Content List
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185:Search Terms
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124:
101:
93:
76:
70:or a museum
31:
29:
1947:H.L. Hunley
1726:Early music
1674:Vinyl discs
1669:Totem poles
1604:Photographs
1549:Lighthouses
1539:Lacquerware
1494:Fur objects
1432:of movable
1362:VisualAudio
1307:Leafcasting
1252:Anastylosis
1199:Mount maker
1159:Art handler
1016:Finding aid
866:Archaeology
201:containing
191:Arrangement
111:, or other
80:index cards
58:, or by an
32:finding aid
18:Repertorium
1786:Folk music
1766:Folk dance
1699:Intangible
1297:Inpainting
1164:Auctioneer
1154:Art dealer
1106:Provenance
911:Collecting
844:and issues
654:2018-04-05
629:2018-10-20
605:2018-04-19
580:2018-04-05
556:2018-04-23
532:2018-04-01
507:2018-04-01
414:2018-04-01
390:2018-04-01
365:2019-04-15
341:2018-04-01
314:2018-03-25
146:Components
97:provenance
56:provenance
1901:Ecce Homo
1796:Folk play
1649:Taxidermy
1594:Parchment
1574:Paintings
1149:Archivist
760:1533-2748
725:0037-9816
690:0731-1265
484:0731-1265
291:Footnotes
60:archivist
1983:Category
1887:projects
1801:Foodways
1761:Folk art
1756:Folklore
1654:Textiles
1504:Herbaria
1479:Feathers
1444:Aircraft
1302:Kintsugi
1126:Treasure
259:See also
133:Creation
90:Overview
44:metadata
1885:Notable
1589:Papyrus
1534:Judaica
1393:Frescos
1238:Methods
1189:Curator
871:Archive
551:loc.gov
502:ica.org
409:loc.gov
121:ISAD(G)
62:during
48:archive
1554:Metals
1469:Clocks
1081:Museum
1071:Midden
842:Topics
758:
723:
688:
482:
203:series
1140:Roles
1116:Ruins
1021:Fonds
280:Fonds
158:, or
52:fonds
1484:Film
881:Book
833:and
778:OCLC
756:ISSN
721:ISSN
686:ISSN
480:ISSN
208:The
174:The
150:The
105:LCSH
38:and
748:doi
713:doi
678:doi
472:doi
445:doi
109:AAT
1985::
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